We make the hiring process one step easier by giving you a template to simply post to our site. Build a Job Description Administrative Assistant duties and responsibilities The core duties and responsibilities of an Administrative Assistant revolve around supporting others. HR managers can influence a company’s culture and the way people perform, and they’ll always put the needs of the business first. An HR manager is a crucial role in a business that employs people. If you've ever been involved in an accident at work, you're probably well acquainted with the safety officer for your area. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. The job description can be used for Office Director or Administrative Staff Manager. Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and … Americas: +1 857 990 9675 Supports managers and employees through a variety of tasks related to organization and communication. Subscribe today to get job tips and career advice that will come in handy. Maintain computer and manual filing systems, Handle sensitive information in a confidential manner, Reply to email, telephone or face to face enquiries, Develop and update administrative systems to make them more efficient, Oversee and supervise the work of junior staff, Maintain up-to-date employee holiday records, Photocopy and print out documents on behalf of other colleagues, Knowledge of office management systems and procedures, Excellent time management skills and ability to multi-task and prioritize work, Attention to detail and problem solving skills, Excellent written and verbal communication skills, Strong organizational and planning skills, At least 7 years of experience in the field or in a related area, High school diploma or equivalent; college degree preferred. Job Description: In the public sector, contract administrators are responsible for negotiating, drafting, overseeing the implementation of, and ensuring compliance with government contracts. Ask questions, find answers, get tips, and dig deeper into our product. Typically reports to a manager or head of a unit/department. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Updated on Oct 23, 2020 375 views ; Ever wondered how workplaces with multiple units and subdivisions are kept organized? Traditionally, an Administrative Assistant job description highlights the importance of organisation skills, communication skills and the capacity to manage several tasks or requests simultaneously. IT Administrator Job Description. While you wait, we have plenty of expert career advice on our blog. The Administrator should be highly organized and able to multitask with ease. job boards today. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Their job duties can vary widely, not just from job to job, but from day to day at the same job. In conclusion, a general administration job description includes performing both clerical and administrative tasks in a variety of businesses, and the job has no specific education requirements. Your information is secure. Job Descriptions. Writing a good job description is a vital part of hiring the right person for your business. The general duties and responsibilities of each administrator […] Organize travel arrangements for senior managers, Write letters and emails on behalf of other office staff. Build a Job Description What does an Office Administrator do? Salaries vary due to different companies and type of administrator job you are in. Drafts reports and correspondence. An administrator is a person in charge of an organization’s operation. This includes maintaining networks, servers and security programs and systems. Read the minds of our team of HR writers. Their duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Our ideal candidate has experience as an Office Administrator, Secretary or relevant administrative role. Office Administrator Job Purpose: Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Struggling with a task or project? Europe & Rest of World: +44 203 826 8149 Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. How Do I List 20 Years of Experience on My Resume? Administrative Assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. We are looking for a responsible Administrator to organize our company’s day-to-day operations. Well, that’s because they most likely employ the services of an administrator. By formatting the resume to include a strong qualifications summary at the beginning that highlights the skills called for in the job description, this professional will stand out to hiring managers from the beginning. See how we helped this executive assitant revamp her resume. Responsible for confidential and time sensitive material. Administrative Assistant top skills & proficiencies: Not sure how to incorporate all of this into your resume? As a recruiter or hiring manager, the last thing you want is to waste time sifting through resumes of unqualified individuals, or those who are unclear about the job responsibilities. Learn more about the features available and how they make each recruiting task easier. Responsible for confidential and time sensitive material. Administrator responsibilities include: Booking meetings and scheduling events. Fluent in written and spoken English. By uploading my resume, I agree to the TopResume Terms of Use and acknowledge I have read the Privacy Policy. You should also be familiar with office software (e.g. Americas: +1 857 990 9675 Post now on job boards. As a secretary/administrator, you'll need to: 1. use a word processing package such as Microsoft Word 2. audio and copy type 3. write letters 4. deal with telephone and email enquiries, using an email system (e.g. Duties: Draft contracts and ensure that they are signed by all relevant parties. Microsoft Outlook) 5. photocopy and print various documents, sometimes on behalf of other colleagues 6. organise and store paperwork, documents and computer-based information 7. create and maintain filing and other office systems 8. keep diaries and arrange appointments 9. schedule and atten… Keep stock of office supplies and place orders when necessary. Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Maintaining internal databases. Get clear explanations of the most common HR terms. To ensure that office administration for Middelburg is handled in an accurate and professional matter in order to optimise service delivery to our customers. However, there are plenty of part-time and flexible working options for Administrators, and having a good work/life balance is a perk of the job. Please read our privacy policy for more information. This administrative assistant job description sample can assist you in creating a job advertisement that will help find qualified applicants. But taking control at the scene of an misfortune is not all that safety officers do. Europe & Rest of World: +44 203 826 8149. This Administrator job description template is optimized for posting on online job boards or careers pages and easy to customize for your company. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Office Administrator Job Description Overview With a median salary estimated at $33,200 in May 2015, the office administrator job description varies significantly from position to position. Start a free Workable trial and post your ad on the most popular job boards today. Now, we just need to know where to send it! Sample Job Description, Tasks, Duties, and Responsibilities for the Post of Administrative Assistant. Terms & Conditions   Privacy Policy Administrator Job Description As an administrator, you’ll be responsible for ensuring your company runs efficiently. Get a quick view of the requirements as well as details about job … It’s about working as part of a team, keeping things in order and undertaking clerical and secretarial duties. The job description sample of the administrative assistant below consists of major duties, tasks, and responsibilities most employers would want employees working in this position to carry out. Our review will help you with tips on the design, structure and content of your resume. The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. Start a free Workable trial and post your ad on the most popular Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. Administrator Education Administrator Job Responsibilities: Answers the telephone and provides exceptional customer service to internal and external customers. The ability to prioritise tasks. Remote work, technology, and engagement are hot topics in the New World of Work. Administration support and administrative assistance are key to the efficient operation of a unit, department or company. An Administrative Coordinator job description sample enables you An Office Administrator plays a key role within the office environment and is responsible for several day-to-day activities. May direct and lead the work of others. Book conference calls, rooms, taxis, couriers, hotels etc. See how we helped this executive assitant revamp her resume. Supports managers and employees through a variety of tasks related to organization and communication. Common Office Administrator Job Duties Assists office staff in maintaining files and databases Don’t let jargon stand between you and your to-do list. They answer the phone, maintain filing systems and oversee the day’s schedules and appointments. This free Administrative Assistant job description sample template can help you attract an innovative and experienced Administrative Assistant to your company. Ordering office stationery and supplies. Feel free to revise this job description to meet your requirements. Office Administrator Job Description Template. Administrative Assistant interview questions, How to Hire: 5 tips for hiring an administrative assistant, The most common recruiting challenges and how to overcome them, Best interview questions to ask candidates (and how to evaluate answers), Keep employee records (physical and digital), Maintain a filing system for data on customers and external partners, Prepare regular reports and presentations, Organize, store and print company documents as needed, Handle queries from managers and employees, Update office policies and ensure compliance with them, Familiarity with office equipment, including printers and fax machines, Knowledge of office policies and procedures, Experience with office management tools (MS Office software, in particular), Excellent organizational and time-management skills, Strong written and oral communication skills, Problem-solving attitude with an eye for detail, High school diploma; additional qualifications as an Office Administrator or Secretary are a plus. Attends meetings and takes meeting notes. Read our in-depth report. * General office tasks including Reception duties * Minimum 4 years' experience in HR/Finance/Professional office environment. Banish the blank page for good with our 1000+ HR templates. Get clear, concise, up-to-date advice with our practical, step-by-step guides. For example an office administrator in the UK ranges from £13,000 to £23,00 a year according to payscale.com (on the 4th August 2018) with the average coming out at £17,332 a year. The information found below includes basic tasks that someone in an administrative role may perform or be asked to perform depending on the job position target. © 2021 TopResume, All Rights Reserved. Office Administrator responsibilities include: Coordinating office activities and operations to secure efficiency and compliance to company policies. This Is the Most Essential Trait You Need to Land Any Job. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Add a few personal touches and you’re good to go. For every hiring challenge, Workable has a solution. Sign up for jargon-free hiring resources. Administrator salary expectations. Organize and schedule meetings and appointments, Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports, Provide information by answering questions and requests, Develop administrative staff by providing information, educational opportunities and experiential growth opportunities, Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, Contribute to team effort by accomplishing related results as needed. This usually includes standard clerical duties such as answering incoming inquiries, managing appointment calendars and filing. Office Administrator Job Description To reduce the workload of the higher authorities in an office; this position has been created for better management of other employees. By reviewing job description examples, you'll be able to identify what technical and soft skills, credentials and work experience matter most to an employer in your target field. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. The ability to work under pressure and also show initiative. Examples of the types of jobs that are available include the following: Contract Administrator. Orders supplies and equipment; maintains service contracts on office equipment. Connect with our team of Workable experts and other industry professionals. An Administrator provides office support to either an individual or team and is vital for the smooth-running of a business. In the broadest sense, an administrative officer – also called an administrative services manager or business manager or officer – is the person in charge of overseeing all of the services necessary to keep the business running. Administrator Job Description. Learn about the education and preparation needed to become an administrative assistant. We’ll get you a detailed analysis of your resume within 48 hours. The Business Administration jobs available in churches are very important to the church as a whole. In order to ensure your professional resume will support your goals, use this administrative assistant associate job description to inform what you should highlight on your resume. Administrative assistant: 1 year Easily apply to this job A company in the petroleum industry is looking for a candidate to perform the daily administrative activities. 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